Project management update memo

They can focus on the content of your message instead of having to spend time on understanding the structure and reading the Powerpoint. Every project will have different requirements when it comes to status reporting.

However, most good templates capture the following key pieces of information every executive will want to hear about:. We have created a generic project status template for you which works for any project. It resembles the general format and contains all the pieces of information you are expected to share during an update. The main slide is shown in the screenshot below.

It summarizes the key points such as accomplishments, issues, risks and next steps. The color coding reflects the status with respect to time planning, quality and budget.

Red means way out of plan, amber means somewhat out of plan and green means within plan. There are also fields for planned and actual cost. Managers care a lot about the cost, so you want to give them a glimpse of whether your project is still within the planned budget or not get our project budget template here. Download the project status template. This kind of dashboard style is also ideal for sharing in email updates. Suppose you are sending around a monthly project update to management.

With education, health care and small business marketing as her core interests, M. She holds a master's degree in journalism from Northern Illinois University. Share on Facebook.

Step 1 Type four underscore lines at the top of your memo, each at the far left margin and single-spaced, beginning with "Date," "To," "From" and "Subject. Step 3 Provide specific directions and explain those tasks that you expect employees to undertake. Step 4 Anticipate and address employee questions to the best of your ability.

Step 5 Supply a rationale for why the project is being undertaken and what it is expected to achieve. Step 6 Close your memo on a positive note, encouraging employees to consult their immediate supervisor if they have questions or concerns. Step 7 Confer with the proper authorities before disseminating your memo — in this case, perhaps your immediate supervisor as well as your tech department.

Step 8 Post your memo in prominent places and perhaps take the extra step of placing a copy on the desk of every affected employee or else email it. This may differ based on the kind of project memo that you develop. For example, when you send the memo for you to announce some sort of meeting to provide additional project features, make use of this area to summarize the day, time and precise place of the meeting.

When you send the project memo to summarize modifications to some project, do list the main modifications within this area. The goal of this is to emphasize essential parts of the actual memo. Items must be indexed by short lines memo format, along with every point including a maximum of one paragraph. Make the final portion of the memo. The final portion of the project memo likewise can vary according to the goal of the memo.